CIAL Infrastructures Ltd., (hereinafter referred to as ‘Employer’), a wholly owned subsidiary of Cochin International Airport Ltd., is proposing to set up a 7.5MWp grid connected solar PV power system at Nayathode, CIAL. In this regard a power system is proposed to evacuate power from the 7.5MWp Solar Plant to 110kV solar substation of CIAL. CIAL Infrastructures Ltd invites Pre-qualification bids from eligible bidders for “SUPPLY, LAYING, TESTING AND COMMISSIOING OF HT (11kV) CABLES FOR THE POWER EVACUATION OF 7.5MWp GRID CONNECTED SOLAR PV POWER SYSTEM LOCATED AT NAYATHODE SITE, TO THE 110kV SUBSTATION OF CIAL, INCLUDING DOCUMENTATION AND LIAISONING FOR APPROVALS FROM STATUTORY BODIES”

SCOPE OF WORK:

The scope of work broadly includes, but not restricted to the following:

Part A - Statutory Approvals and Liaisoning:

Preparation of necessary drawings / documents / scheme, submission, Liaisoning and follow up with statutory bodies such as PWD, Municipality, Railways, KSEB, PTCC etc for obtaining necessary clearances for the cable laying works including excavation / HDD.

Part B – Power Evacuation Works:

1.       Horizontal Directional Drilling, Excavation, Laying, Testing and Commissioning of 11kV, 3C x 300sqmm HT cables (3 Run) from the RMU/HT panel at 7.5 MWp Solar Plant at Nayathode site, CIAL to 110kV Solar Substation, CIAL (approximate distance of 2.5 km) including terminations at both ends.

2.       Excavation, Laying, Testing and Commissioning of 11kV, 3C x 300sqmm HT cables from the RMU/HT panels within the 7.5 MWp Solar Plant at Nayathode site, CIAL.

3.       Preparation of electrical drawings and obtaining schematic approval and energisation sanction from Kerala State Electrical Inspectorate (KSEI). 

Works mentioned under Part B could be commenced only after obtaining necessary clearances under Part A.

COMPLETION PERIOD:

 The period of completion for the above works is as follows:

 Part A - Statutory Approvals and Liaisoning   – 6 weeks

Part B - Power Evacuation Works                    – 12 weeks

ELIGIBILITY CRITERIA:

Bidders fulfilling the following requirements shall be eligible for pre-qualification:

1. The bidder should have completed similar works of value not less than the below amount in last five years:

             (a) A single project of 250 lakhs OR

              (b) Two projects of 150 lakhs each.

The completion certificate from the client shall be submitted as evidence of the same.

2. The minimum annual turnover of the bidder shall be more than Rs. 4.5 Crores during any of the last three financial years. The copy of the audited Balance Sheet and Statement of Profit & Loss of the last three financial years shall be submitted as proof.

3. The bidder should have a valid “Class A all HT” license issued from the CEIG, Kerala. Copy of the same shall be submitted as proof of the same.

4.   The bidder should have a valid GST registration.

5. The bidder should have a valid PF as well as ESI registration. Relevant registration documents shall be submitted as proof of the same. The bidder, who is eligible for any exemption from the PF Authorities, shall submit the exemption/relaxation order issued by the concerned Regional PF Commissioner. If the bidder maintains any insurance coverage for the employees instead of ESI, they shall produce the relevant copy of insurance certificate as proof of the same.

SUBMISSION OF PRE-QUALIFICATION DOCUMENTS

The envelope containing the following pre-qualification documents shall be super-scribed as “Pre-qualification Bid”:

a. List of similar works completed in the past, including the completion certificate for value not less than   

(a) A single project of 250 lakhs OR

(b) Two projects of 150 lakhs each.

in the last five (05) years. The completion certificate from the client shall be submitted as proof for the same.

b. Evidence for having a turnover of Rs. 4.5 Crores during any one of the last three years. The audited financial statements duly signed by the Chartered Accountant shall be enclosed, clearly indicating the turnover and all other relevant details.

c. Copy of “Class A all HT” license issued from the CEIG, Kerala.

d. Copies of PF, ESI and GST Registration Certificates.

The pre-qualification documents with covering letter indicating the name of the bidder, address and communication details of the bidder, shall be submitted on or before 15.00 hours on 31^st October 2025. The qualified bidders shall be intimated via communication details provided in the letter. Tender forms shall be issued only to those agencies which are found eligible after the scrutiny of pre-qualification documents.

The cost of Tender document to be issued to the bidders is Rs. 3,540/- (Cost of bid document- Rs.3,000/- + GST @ 18%-Rs.540/-). The cost of bid documents, as applicable, shall be remitted as Cash/E-transfer / DD drawn in favour of CIAL Infrastructures Ltd., payable at Ernakulam. Those who wish to collect the documents by post shall remit the additional postage charge of Rs.500.00.

DATES FOR SALE OF TENDER DOCUMENTS:

The tender document shall be sold only to the qualified bidders on their request and on remittance of tender fees as detailed above.

Applications for issue of tender documents along with the prescribed cost of bid document shall be submitted by bidders at the office of CIAL Infrastructures Ltd., not later than 13^th November 2025. The bid documents will be sold on payment as prescribed above, from 5^th November 2025 to 13^th November 2025 during working hours from the office of CIAL Infrastructures Ltd., Near CIASL Academy, Kochi Airport P.O., Nedumbassery, Ernakulam – 683 111.

EARNEST MONEY DEPOSIT (BID SECURITY):

Bids shall be submitted by eligible bidders along with an EMD of Rs.3,00,000/- (Rupees Three Lakhs Only). EMD shall be in the form of a Demand Draft drawn in favour of CIAL Infrastructures Ltd., payable at Ernakulam.

PRE-BID MEETING:

An online Pre-bid meeting is scheduled on 14^th November 2025 at 11.00 AM for providing clarifications on the queries of bidders.

SUBMISSION OF TENDER DOCUMENT:

The tender shall be submitted in two envelopes viz: Envelope No.1 (Bid Security) and Envelope No.2 (Price Bid). The details of documents to be submitted with each envelope are given below.

A.    ENVELOPE NO.1 (BID SECURITY):

Envelope No.1, which shall be super-scribed as “Bid Security”, shall contain the following documents.

a.     Earnest Money Deposit as specified above.

b.     Unconditional Acceptance Letter (Refer: Tendering Procedures, Section-2: Tender Forms)

c.     Duly signed minutes of the pre-bid meeting.

d.     Copy of the partnership deed if the bidder is a partnership firm and attested copy of registration certificate in case of company and sole proprietorship declaration in the case of sole proprietorship firm.

e.     Authority letter in original or attested by notary not more than one year old of the bidder in favour of the person who has signed the tender documents with telephone number and complete postal address.

f.      A self-certificate stating that the firm has not been blacklisted by any Government/PSU and any private organisations.

g.     Litigation history.